Adding Miscellaneous (Misc.) Cash Disbursements

1. When you first enter the Miscellaneous Cash Disbursements option a Select A Checking Account window will appear listing all checking and cash accounts. Scroll to the checking or cash account desired and press Enter to select.

2. A Select An Option window will appear with the following options:

• EXIT – Select EXIT to exit the option.
• ADD – Select ADD to enter a new miscellaneous cash disbursement.
• BURN NUMBER – Select Burn Number to void a check number that has not been issued so that it cannot be used.
• VIEW – Select View to view an existing miscellaneous cash disbursement.

Select Add to enter a new miscellaneous cash disbursement.

3. At the Period field, enter in the appropriate accounting period to post the miscellaneous cash disbursement to. The field will default to the current accounting period.

4. At the Check Number field, enter the check number used to make the miscellaneous cash disbursement or press Enter to accept the system default.

Note: If the check number has already been used, the message line displays "Check Number Used Update Aborted - Press Space Bar."

Note: If the check number entered differs by more than 100 from the default, the message line displays "Warning, Check Number is Too High!!! Press Space Bar". You will need to enter in a lower check number.

5. At the Date field, enter the date the miscellaneous cash disbursement was issued or press Enter to accept the current system default date.

6. At the Pay To field, enter the name of the payee and optional address for this check.

7. At the amount ($) window, enter the dollar amount of the miscellaneous cash disbursement.

8. Command options will appear:

• Next Page – Select Next Page/Prior Page to move forward or back one page.
• Change – Select Change to make changes to the hand check.
• Exit Without Posting – Select Exit Without Posting to exit without posting the hand check. You will return to the Select An Option window.

Unless you wish to change or exit, select Next Page.

9. At the Account field, enter the account number and cost center for the first line entry. F3 shows menu of possible options.

10. At the Amount ($) window, enter the dollar amount for the first account and cost center distribution.

11. At the Description field, enter a brief description for the account and cost center distribution, the payee name will default.

12. Enter additional account numbers and cost centers as needed to fully distribute the miscellaneous cash disbursement. The dollar amounts entered per account number and cost center can be positive and negative; however, the total of the miscellaneous cash disbursement must be a positive amount and must be equal to the check total entered.

13. As each account number and cost center amount is added to the miscellaneous cash disbursement, the total detail amount is updated in the header.

14. Command options will appear:

• Add – Select Add to add another line item to the hand check.
• Change – Select Change to change a line item on the hand check.
  • Scroll to the line item that needs to be changed and press Enter.
  • Make the necessary changes to the Amount($) and Description fields. When finished press Enter to display command options.
• Delete – Select Delete to delete a line item on the hand check.
  • Scroll to the line item that needs to be deleted and press Enter. The line item is now deleted.
• Update – Select Update to add the miscellaneous cash disbursement.

Important: Your changes will not be saved unless you select Update.

15. When you update, you will be given the option to Print Check, Print Mask (print an check alignment maskThe alignment test is used to print a check template to the printer to align the check form.), Update Without Printing (update the update without printing) or Exit.

• Print Check – Select Print Check to print or otherwise output the check.
• Print Mask – Select Print Mask to print a check alignment test.
• Update Without Printing – Select Update Without Printing to save the entry without physically printing a check.

For more information on the Miscellaneous (Misc.) Cash Disbursements option see Misc Cash Disbursements.

Security Required : Payables - Checks